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The need to preserve the history of the college was first noted in 1978 and resulted in the formation of the Archives and Documents Committee on July 1, 1979 with H. M. Lysons of Educational Foundations appointed chairman. The Committee was reconvened in May 1981 at the request of the Executive Officers' Committee. The membership was comprised of two of the original Archives Committee members, and the heads of the Learning Resources Centre and the General Arts and Science Program. Under the guidance of the Committee, records were assembled in the Learning Resources Centre. During the summers of 1985 and 1986 two archival students carried out basic selection, organization and documentation work on the collection. In 1998 with space a pressing issue in the LRC, that office recommended the transfer of the college archives collection to the Provincial Archives of Alberta.

With the establishment of a continuing Records Management Advisor position in the college in May 2000, responsibility for archives liaison role became a records management responsibility. With the cooperation of the PAA, the MacEwan archival collection was returned to the custody and control of the college in April 2003.

The Archives rejoined the library in 2013 when Valla McLean, Humanities Librarian, was appointed University Archivist. In 2014, space for holdings and a reading room were designated in room 7-305 at City Centre Campus and an Archives Technician joined the staff. The grand opening for the Archives was held in June 2017. In 2019, the Archives became an institutional member of the Archives Society of Alberta.

John Walter Grant MacEwan was born on August 12, 1902 in Brandon, Manitoba. Educated at schools in Brandon and Melfort, Saskatchewan, MacEwan graduated from Ontario Agricultural College in 1926 and from Iowa State College in 1928. He was professor of animal husbandry at the University of Saskatchewan and department head from 1928 to 1946, and dean of agriculture, University of Manitoba, from 1946 to 1951. He moved to Calgary and was elected alderman in 1953, 1955, 1957 and 1959; he was mayor from 1963 to 1966. Elected MLA in 1955, he became Alberta Liberal leader in 1958, but was defeated in the election of 1959 and resigned the leadership in 1960. He was lieutenant-governor of Alberta from 1965 to 1974 and was invested with the Order of Canada 1975. He published four agricultural texts (two collaborations) and some 50 books on historical subjects. Grant MacEwan Community College in Edmonton was named in his honour. Grant MacEwan Day began on February 28, 1985 as a day to pay tribute to the college's namesake. In 1986, it also became a day to recognize employees who had made an outstanding contribution to the college. Events included a breakfast and presentation of the MacEwan Medallion by Dr. MacEwan. The first MacEwan Medallion was awarded to Chuck Day, Vice President, Academic on February 27, 1986. He died on June 15, 2000 in Calgary, Alberta.

Born in 1954 in Edmonton, Alberta, Darci received an honours diploma in painting from the Alberta College of Art in Calgary, Alberta, and an MFA in painting from York University in Toronto, Ontario. As a professional artist, her work has been shown in numerous group and solo exhibitions throughout Canada. She joined MacEwan University in 1990 where she worked as an instructor as well as the Chair of the Fine Art program. She retired in 2019.

Registered as a psychologist in 1979 in Alberta, Donald was program head of the Youth Development program at Grant MacEwan Community College from 1973 to 1982. He has been an instructor in the Psychology Department at Douglas College, New Westminster, British Columbia, from 1990 to the present, as well as an adjunct professor of Psychology at Simon Fraser University from 1999 to 2010.

Originally part of the Arts Techniques Department, Music is a department of the Faculty of Fine Arts and Communications. Once a diploma program with 3 majors (composition, performance, and recording arts), it became a degree in 2011, with the option to obtain a diploma after the completion of the first two years. A new major, Recording and Production, was added in 2019, to the existing majors of Composition, Performance, and General.

The department was housed at the Jasper Place Campus, later named Centre for the Arts and Communications Campus, from 1972? until campus closure in 2017, when it moved to Allard Hall on City Centre Campus.

The Office of Communications and Marketing is responsible for planning and executing corporate marketing and communications initiatives for internal and external audiences, including publications, advertising campaigns, promotional materials, brand management, and events such as Open House. It is responsible for the production and distribution of major university publications, including: full-time calendar, MacEwan programs, continuing education guide, online/distance learning guide, registration guide, annual report, and the Report to the community. The department has changed its name a number of times since inception: Strategic Communications and Corporate Marketing: 2009-?; Communications and External Relations Department: 2004-2008; Marketing and Communications: 1998-2003; Community Relations Department: 1984-1997; Information Office: [1975?]-1983.

The office is the outcome of an idea from 2016, when Michelle Plouffe, MacEwan’s general counsel and vice-president, governance, realized the university was missing a resource for students facing discrimination. Michelle spent over a year researching what human rights departments look like at other Canadian universities, while also hosting workshops for staff, faculty and students, and finding budget dollars. In February 2018, Irfan Chaudhry became the first director.

The Office of Research Services (ORS) supports scholarly activity at all stages of a project—planning, development, implementation and follow-through. As well as providing information on funding opportunities, they host workshops, ensure ethical standards are met, provide print and digital resources for managing projects and answer questions about scholarships at MacEwan.

Associate Vice-President, Students: Dr. Lynn Wells, July 1, 2018-

Formerly known as Student Affairs (2015-2017), Vice-President, Student Services (????-2015), and Director, Student Services (198?-199?).

Heads: John McGrath, VP Integrated Information & Communications Systems and CIO (2???-2017), Shelagh Hohm, AVP and Chief Information Officer (2017-2022), David Almond, Interim AVP Information Services and CIO (2023-).