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The need to preserve the history of the college was first noted in 1978 and resulted in the formation of the Archives and Documents Committee on July 1, 1979 with H. M. Lysons of Educational Foundations appointed chairman. The Committee was reconvened in May 1981 at the request of the Executive Officers' Committee. The membership was comprised of two of the original Archives Committee members, and the heads of the Learning Resources Centre and the General Arts and Science Program. Under the guidance of the Committee, records were assembled in the Learning Resources Centre. During the summers of 1985 and 1986 two archival students carried out basic selection, organization and documentation work on the collection. In 1998 with space a pressing issue in the LRC, that office recommended the transfer of the college archives collection to the Provincial Archives of Alberta.

With the establishment of a continuing Records Management Advisor position in the college in May 2000, responsibility for archives liaison role became a records management responsibility. With the cooperation of the PAA, the MacEwan archival collection was returned to the custody and control of the college in April 2003.

The Archives rejoined the library in 2013 when Valla McLean, Humanities Librarian, was appointed University Archivist. In 2014, space for holdings and a reading room were designated in room 7-305 at City Centre Campus and an Archives Technician joined the staff. The grand opening for the Archives was held in June 2017. In 2019, the Archives became an institutional member of the Archives Society of Alberta.

The Vice-President, Resources and People, oversaw the university's information technology, finance, facilities and space management, human resources, campus services and procurement functions.

Superceded by Vice-President, Finance and Administration & CFO, Sharilee Fossum was appointed VP on January 4, 2021. The Vice-President, Finance and Administration & CFO, is responsible for the financial management and planning of the university along with human resources, facilities management, information technology, and campus services including sports and recreation, our residence and food services.

The Centre for Teaching and Learning provides programming, services and resources that support the development of pedagogical practices, learning technologies integration, and design and development of eLearning courses and other technology-enhanced learning opportunities.

Student Affairs oversees areas that support student success including the Academic Advising Centre, access and disability resources, Griffins teams, kihêw waciston Indigenous Centre, new student orientations, Office of Human Rights, Equity and Inclusion, Office of Sexual Violence Prevention, Education and Response, and Wellness and Psychological Services.

In 1971, the Continuing Education Division opened for evening classes and remained a staple at MacEwan as a division until 2014, when the School of Continuing Education was established. The School of Continuing Education has six units: Academic and Language Preparation, Professional and Continuing Studies, SCE International, Career Studies, Professional Health Education, and the Conservatory of Music.

The types of programs and services offered include: English as an additional language instruction; academic upgrading; certificate programs; general interest courses; professional development courses, workshops and seminars; customized training and partnerships with business, industry, health, and community-based organizations; international professional development programs and study tours and music lessons, workshops, concerts, festivals and events.

As of 2025, there are 20 certificate programs, over 300 courses offered, and over 9,000 students for the School of Continuing Education.

Born in 1952, Donna attended Senior University Management and Risk Management at the University of Manitoba from 1997 – 2002, and Executive Management Courses at the Banff School of Management from 1996 – 2004. As a freelance journalist and editor, she contributed to the following works: Everyone’s Grandfather: the Life and Times of Grant MacEwan (author, 1994), Buffalo - Sacred & Sacrificed (editor, 1995), and The Story of the Peaceful Valley Project (editor, 1996). She also served as Vice President at Concordia University in Edmonton, Alberta from 1997 – 2005.

Born in 1954 in Edmonton, Alberta, Darci received an honours diploma in painting from the Alberta College of Art in Calgary, Alberta, and an MFA in painting from York University in Toronto, Ontario. As a professional artist, her work has been shown in numerous group and solo exhibitions throughout Canada. She joined MacEwan University in 1990 where she worked as an instructor as well as the Chair of the Fine Art program. She retired in 2019.

Registered as a psychologist in 1979 in Alberta, Donald was program head of the Youth Development program at Grant MacEwan Community College from 1973 to 1982. He has been an instructor in the Psychology Department at Douglas College, New Westminster, British Columbia, from 1990 to the present, as well as an adjunct professor of Psychology at Simon Fraser University from 1999 to 2010.

The Ukrainian Resource and Development Centre (URDC) is an endowed institution within MacEwan University. It was created as a project development centre, operating through internal partnerships with faculties and external relationships with other universities in Canada. It was formally established and recognized on April 21, 1988 when the Board of Governors of Grant MacEwan Community College passed a motion officially establishing URDC as a component of the College. As an established centre within the institution, the director of URDC was in direct contact with MacEwan Vice-Presidents and faculty Deans, allowing for a high degree of transparency and communication. The URDC offices were initially located at the Jasper Place Campus, and later moved to the City Centre Campus.
In the years between 1987-1991, the URDC worked in the local community to bolster the arts, music, languages, business, and agriculture, focusing its efforts on developing the Ukrainian community within Canada’s borders as part of a broader national movement towards multiculturalism. This focus shifted in 1991 when the collapse of the Soviet Union brought on renewed interest from Ukrainian Canadians in returning to and developing Ukraine. Today, the Centre engages in initiatives that promote community development and intercultural dialogue. Through provincial, national and international projects, they link MacEwan to universities in Ukraine and to academic and cultural centres that are devoted to Ukraine, in Canada and abroad.

The Ukrainian Foundation for College Education (UFCE) was established in 1994 to raise, manage, and donate funds for URDC projects and programs. Its efforts have resulted in partnerships between MacEwan University and universities in Ukraine and Eastern Europe such as KyivMohyla Academy (NaUKMA), Ternopil State Medical University (TSMU), and the Ukrainian Catholic University (UCU). In addition, decade-long partnerships were established with the International Institute of Business (IIB) and the Institute of Special Pedagogy (ISP) of the National Academy of Pedagogical (now Educational) Sciences.

Formerly known as the Aboriginal Education Centre located at City Centre Campus (room 7-131) and South Campus, kihêw waciston, which means eagle’s nest in Cree, received its name on August 23, 2016 in a traditional ceremony. On November 7, 2019, the centre officially opened in the Robbins Centre in the space formerly known as Paul Byrne Hall (9-115). The new enhanced space was created to support a wide range of support services and educational opportunities for MacEwan students and the community, and was designed to facilitate Indigenous teachings, reflect Indigenous perspectives on wellness, and to foster a sense of community.