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The Information and Privacy Office (IPO) ensures compliance with applicable legislation and policy, including Alberta’s Freedom of Information and Protection of Privacy Act (“FOIP Act”) and the Electronic Transactions Act (Alberta) for information that is in the custody or control of the institution. The office reports to the Office of General Counsel.

Academic Quality Assurance and Accreditation (AQuAA) was formed in September 2009. In June 2013, AQuAA and Institutional Research and Planning amalgamate into a single department called Institutional Analysis and Planning (IAP).

Institutional Analysis & Planning's (IAP) core activities center on gathering data, interpreting and accurately reporting data from multiple sources, supporting academic initiatives of the institution, and contributing to strategic planning initiatives. The gathering of information manifests primarily in surveys, environmental scans and the mining of data warehouses.

Formerly known as Media Production (197?-1983) and Media Services (1983-1994), IMD produced videos, slide-tape productions, photography and graphic design. Video productions included all campus events, instructional videos for programs such as Nursing, and some projects for external clients such as Alberta Children's Services. All events Dr. Grant MacEwan attended were recorded, and the production " J. W. Grant MacEwan Retrospective" was created in 1994, and updated every year until his death in 2000. It then became the "J. W. Grant MacEwan Memorial" which was first shown at his memorial service in June 2000.

A diploma program originally part of the Arts Techniques Department under the umbrella of Communications with Advertising & P.R., and AV Technician (May 1, 1972 org chart), Journalism was included in the Bachelor of Communication Studies as a major in the 2011-2012 academic year.

Although it was proposed in BOG minutes from November 21, 1970, it could not be confirmed if it was offered in 1971.

Born in the Kirkland Lake region of Ontario, Gerald (Gerry) Kelly received a Physical Education degree from McGill University and worked at several colleges in Quebec, Alberta, and England before becoming MacEwan University's second president in 1981. He served until 1996, and was instrumental in the creation of City Centre Campus on a former CN railyard. In 1996, he became the first installed president of Royal Roads University in Victoria, B.C. He retired in 2002.

Formerly known as the Aboriginal Education Centre located at City Centre Campus (room 7-131) and South Campus, kihêw waciston, which means eagle’s nest in Cree, received its name on August 23, 2016 in a traditional ceremony. On November 7, 2019, the centre officially opened in the Robbins Centre in the space formerly known as Paul Byrne Hall (9-115). The new enhanced space was created to support a wide range of support services and educational opportunities for MacEwan students and the community, and was designed to facilitate Indigenous teachings, reflect Indigenous perspectives on wellness, and to foster a sense of community.

The Learning Resources Centre (LRC) was established in 1971 under J. Ross Hotson. With locations on each campus, collections were focused according to programs offered. As campuses closed, collections were absorbed by City Centre Campus. The LRC became known as the Library in January 2008. The City Centre Campus Library was renamed the John L. Haar Library on February 15, 2017 in honour of MacEwan University's first president.

The Library Technician program opened September 1971 under the direction of Mrs. S. Subbarao with a class of 25 students on the Cromdale Campus. Marilyn Neuman (program head), Linton Delainey, and Leslie Aitken were the instructors starting in the 1972-1973 school year. Staff continued to change until Ann Curry arrived in 1975-1976 to take the position of Section Head. When she left in 1981-1982, Tony Fell, cataloguing instructor, became head of the program. In 1986, the Library Technician program became part of the Business Division and moved to the Seventh Street Plaza Campus. In the 1989-1990 school year, the program became the Library and Information Management program, and moved to City Centre Campus in 1993.

As computers became more prevalent in libraries, a major reorganization of the program occurred in 1997-1998, with a name change to Information Management and Library Technology in 1998-1999. Tony Fell became the curriculum coordinator with Alan Wesley as program chair. A further name change occurred in 2011-2012 to Library and Information Technology.

In 1982, non-academic staff requested incorporation under the Societies Act as the “Grant MacEwan Community College Non-Academic Staff Association." NASA was officially recognized on January 20, 1983 by the Board of Governors. The purpose of the association was to represent the interests of support and supervisory staff. The first executive committee consisted of Barry White, President, Len Rust, Vice-President, Ilene Nessel, Treasurer, Madelaine Boston, Secretary, Barb Bech, Director, Peter Jenkins, Director, Sharon Schnell, Director, and Joy Shaw, Director. On June 13, 2001 the name changed to MacEwan Staff Association (MSA), and on July 10, 2006 it became a union when the Alberta Labour Relations Board granted certification as a bargaining agent.

In spring, 2024, the MacEwan Staff Association (MSA) was renamed to MacEwan Staff Union (MSU) after becoming an unincorporated trade union that falls within the parameters of the Alberta Labour Relations Code. A vote was taken May 23, 2024, to inaugurate the name with the first meeting as the MSU starting in spring 2025.

The need to preserve the history of the college was first noted in 1978 and resulted in the formation of the Archives and Documents Committee on July 1, 1979 with H. M. Lysons of Educational Foundations appointed chairman. The Committee was reconvened in May 1981 at the request of the Executive Officers' Committee. The membership was comprised of two of the original Archives Committee members, and the heads of the Learning Resources Centre and the General Arts and Science Program. Under the guidance of the Committee, records were assembled in the Learning Resources Centre. During the summers of 1985 and 1986 two archival students carried out basic selection, organization and documentation work on the collection. In 1998 with space a pressing issue in the LRC, that office recommended the transfer of the college archives collection to the Provincial Archives of Alberta.

With the establishment of a continuing Records Management Advisor position in the college in May 2000, responsibility for archives liaison role became a records management responsibility. With the cooperation of the PAA, the MacEwan archival collection was returned to the custody and control of the college in April 2003.

The Archives rejoined the library in 2013 when Valla McLean, Humanities Librarian, was appointed University Archivist. In 2014, space for holdings and a reading room were designated in room 7-305 at City Centre Campus and an Archives Technician joined the staff. The grand opening for the Archives was held in June 2017. In 2019, the Archives became an institutional member of the Archives Society of Alberta.