Fonds - University Archives fonds

Title and statement of responsibility area

Title proper

University Archives fonds

General material designation

  • Textual record

Parallel title

Other title information

Title statements of responsibility

Title notes

Level of description

Fonds

Reference code

Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

Statement of projection (cartographic)

Statement of coordinates (cartographic)

Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 2014-2022 (Creation)
    Creator
    MacEwan University Archives

Physical description area

Physical description

4 cm of textual records
85.175 MB (149 files) of textual records
6.71 MB photographs (jpeg) (12 files)
717 MB sound recordings (mp3) (26 files)
12.3 GB sound recordings (wav) (24 files)

Publisher's series area

Title proper of publisher's series

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Statement of responsibility relating to publisher's series

Numbering within publisher's series

Note on publisher's series

Archival description area

Name of creator

(1979-)

Administrative history

The original college Archives and Documents Committee was established on July 1, 1979 under President John L. Haar with six appointed members, four Ex-Officio members and representatives of the Students' Union and Graduate Students' Association. The Chairman was H. M. Lysons of Educational Foundations. The Committee was reconvened in May 1981 at the request of the Executive Officers' Committee. The membership comprised two of the original Archives Committee members; the heads of the Learning Resources Centres and the General Arts and Science Program. Over time, under the guidance of the Committee, records were assembled in the Learning Resource Centre. During the summers of 1985 and 1986 two archival students carried out basic selection, organization and documentation work on the collection. In 1998 with space a pressing issue in the LRC, that office recommended the transfer of the College archives collection to the Provincial Archives of Alberta.

With the establishment of a continuing Records Management Advisor position in the College in May 2000 responsibility for archives liaison role became a Records Management responsibility. A review of the archival collection Accessions Register by the Records Management Advisor and FOIP Coordinator found that numerous files containing staff and student personal information had inadvertently been included in the archival gift when it was donated to the Provincial Archives of Alberta in 1998. With the cooperation of the PAA, the MacEwan Archival collection was returned to the custody and control of the college in April 2003. Subsequently a major project was undertaken to remove sensitive and personal files. The collection was scheduled to be returned to the PAA in 2004.

The Archives rejoined the Library in 2013 when Valla McLean, Humanities Librarian, was appointed University Archivist. In 2014, space for holdings and a reading room were designated in room 7-305 at City Centre Campus and an Archives Technician joined the staff. The grand opening for the Archives was held in June 2017. In 2019, the Archives became an institutional member of the Archives Society of Alberta.

Custodial history

Scope and content

The fonds contains administrative records created by the university archives and includes appraisal reports, research agreements, file transfer authorization forms, donation agreements, and reference statistics. Also included is the Grant MacEwan Community College Oral History project which consists of audio files, transcriptions and documentation from the website at https://digitalexhibits.macewan.ca/exhibits/show/gmcc_oh/oh-about

Notes area

Physical condition

Immediate source of acquisition

Arrangement

Language of material

  • English

Script of material

Location of originals

Availability of other formats

Restrictions on access

Records may be subject to Alberta's Freedom of Information and Protection of Privacy Act.

Terms governing use, reproduction, and publication

Records may be subject to the Copyright Act of Canada.

Finding aids

Associated materials

Related materials

Accruals

Additional accruals expected.

Alternative identifier(s)

Accession number

2021-01-08/111

Accession number

2022-10-11/172

Accession Number

2023-02-28/176

Standard number area

Standard number

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Control area

Description record identifier

Institution identifier

Rules or conventions

Canadian Rules for Archival Description (RAD), 2008 edition.

Status

Final

Level of detail

Dates of creation, revision and deletion

Created by KB - February 28, 2023

Language of description

  • English

Script of description

Sources

Accession area

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