Fonds - University Archives fonds

Title and statement of responsibility area

Title proper

University Archives fonds

General material designation

  • Textual record

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Edition area

Edition statement

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Class of material specific details area

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Issuing jurisdiction and denomination (philatelic)

Dates of creation area


  • 2014-2022 (Creation)
    MacEwan University Archives

Physical description area

Physical description

4 cm of textual records
85.175 MB (149 files) of textual records
6.71 MB photographs (jpeg) (12 files)
717 MB sound recordings (mp3) (26 files)
12.3 GB sound recordings (wav) (24 files)

Publisher's series area

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Archival description area

Name of creator


Administrative history

The original college Archives and Documents Committee was established on July 1, 1979 under President John L. Haar with six appointed members, four Ex-Officio members and representatives of the Students' Union and Graduate Students' Association. The Chairman was H. M. Lysons of Educational Foundations. The Committee was reconvened in May 1981 at the request of the Executive Officers' Committee. The membership comprised two of the original Archives Committee members; the heads of the Learning Resources Centres and the General Arts and Science Program. Over time, under the guidance of the Committee, records were assembled in the Learning Resource Centre. During the summers of 1985 and 1986 two archival students carried out basic selection, organization and documentation work on the collection. In 1998 with space a pressing issue in the LRC, that office recommended the transfer of the College archives collection to the Provincial Archives of Alberta.

With the establishment of a continuing Records Management Advisor position in the College in May 2000 responsibility for archives liaison role became a Records Management responsibility. A review of the archival collection Accessions Register by the Records Management Advisor and FOIP Coordinator found that numerous files containing staff and student personal information had inadvertently been included in the archival gift when it was donated to the Provincial Archives of Alberta in 1998. With the cooperation of the PAA, the MacEwan Archival collection was returned to the custody and control of the college in April 2003. Subsequently a major project was undertaken to remove sensitive and personal files. The collection was scheduled to be returned to the PAA in 2004.

The Archives rejoined the Library in 2013 when Valla McLean, Humanities Librarian, was appointed University Archivist. In 2014, space for holdings and a reading room were designated in room 7-305 at City Centre Campus and an Archives Technician joined the staff. The grand opening for the Archives was held in June 2017. In 2019, the Archives became an institutional member of the Archives Society of Alberta.

Custodial history

Scope and content

The fonds contains administrative records created by the university archives and includes appraisal reports, research agreements, file transfer authorization forms, donation agreements, and reference statistics. Also included is the Grant MacEwan Community College Oral History project which consists of audio files, transcriptions and documentation from the website at

Notes area

Physical condition

Immediate source of acquisition


Language of material

  • English

Script of material

Location of originals

Availability of other formats

Restrictions on access

Records may be subject to Alberta's Freedom of Information and Protection of Privacy Act.

Terms governing use, reproduction, and publication

Records may be subject to the Copyright Act of Canada.

Finding aids

Associated materials

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Additional accruals expected.

Alternative identifier(s)

Accession number


Accession number


Accession Number


Standard number area

Standard number

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Control area

Description record identifier

Institution identifier

Rules or conventions

Canadian Rules for Archival Description (RAD), 2008 edition.



Level of detail

Dates of creation, revision and deletion

Created by KB - February 28, 2023

Language of description

  • English

Script of description


Accession area

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