Title and statement of responsibility area
Title proper
University Archives fonds
General material designation
- Textual record
Parallel title
Other title information
Title statements of responsibility
Title notes
Level of description
Fonds
Reference code
Edition area
Edition statement
Edition statement of responsibility
Class of material specific details area
Statement of scale (cartographic)
Statement of projection (cartographic)
Statement of coordinates (cartographic)
Statement of scale (architectural)
Issuing jurisdiction and denomination (philatelic)
Dates of creation area
Date(s)
-
2014-2022 (Creation)
- Creator
- MacEwan University Archives
Physical description area
Physical description
4 cm of textual records
85.175 MB (149 files) of textual records
6.71 MB photographs (jpeg) (12 files)
717 MB sound recordings (mp3) (26 files)
12.3 GB sound recordings (wav) (24 files)
Publisher's series area
Title proper of publisher's series
Parallel titles of publisher's series
Other title information of publisher's series
Statement of responsibility relating to publisher's series
Numbering within publisher's series
Note on publisher's series
Archival description area
Name of creator
Administrative history
The original college Archives and Documents Committee was established on July 1, 1979 under President John L. Haar with six appointed members, four Ex-Officio members and representatives of the Students' Union and Graduate Students' Association. The Chairman was H. M. Lysons of Educational Foundations. The Committee was reconvened in May 1981 at the request of the Executive Officers' Committee. The membership comprised two of the original Archives Committee members; the heads of the Learning Resources Centres and the General Arts and Science Program. Over time, under the guidance of the Committee, records were assembled in the Learning Resource Centre. During the summers of 1985 and 1986 two archival students carried out basic selection, organization and documentation work on the collection. In 1998 with space a pressing issue in the LRC, that office recommended the transfer of the College archives collection to the Provincial Archives of Alberta.
With the establishment of a continuing Records Management Advisor position in the College in May 2000 responsibility for archives liaison role became a Records Management responsibility. A review of the archival collection Accessions Register by the Records Management Advisor and FOIP Coordinator found that numerous files containing staff and student personal information had inadvertently been included in the archival gift when it was donated to the Provincial Archives of Alberta in 1998. With the cooperation of the PAA, the MacEwan Archival collection was returned to the custody and control of the college in April 2003. Subsequently a major project was undertaken to remove sensitive and personal files. The collection was scheduled to be returned to the PAA in 2004.
The Archives rejoined the Library in 2013 when Valla McLean, Humanities Librarian, was appointed University Archivist. In 2014, space for holdings and a reading room were designated in room 7-305 at City Centre Campus and an Archives Technician joined the staff. The grand opening for the Archives was held in June 2017. In 2019, the Archives became an institutional member of the Archives Society of Alberta.
Custodial history
Scope and content
The fonds contains administrative records created by the university archives and includes appraisal reports, research agreements, file transfer authorization forms, donation agreements, and reference statistics. Also included is the Grant MacEwan Community College Oral History project which consists of audio files, transcriptions and documentation from the website at https://digitalexhibits.macewan.ca/exhibits/show/gmcc_oh/oh-about
Notes area
Physical condition
Immediate source of acquisition
Arrangement
Language of material
- English
Script of material
Location of originals
Availability of other formats
Restrictions on access
Records may be subject to Alberta's Freedom of Information and Protection of Privacy Act.
Terms governing use, reproduction, and publication
Records may be subject to the Copyright Act of Canada.
Finding aids
Associated materials
Accruals
Additional accruals expected.
Alternative identifier(s)
Accession number
Accession number
Accession Number
Standard number area
Standard number
Access points
Subject access points
Place access points
Name access points
Genre access points
Control area
Description record identifier
Institution identifier
Rules or conventions
Canadian Rules for Archival Description (RAD), 2008 edition.
Status
Final
Level of detail
Dates of creation, revision and deletion
Created by KB - February 28, 2023
Language of description
- English